Clay County Recorder of Deeds
Our mission at the Recorder's office is to maintain a comprehensive set of public records according to the statutes of the State of Missouri and make them easily accessible for viewing by the public.
In an effort to accomplish this mission, we have recently implemented a state of the art automated system with document scanning for preserving recorded documents. This system not only makes the records readily accessible for viewing, but also speeds up the recording process so the original documents are returned approximately within a week.
The Clay County Recorder’s office recently accepted a bid that will allow for continued scanning of records. The office began digital imaging of daily records in August 1999. Since that date there has been an effort to digitize more of our county records. Our next phase began August 2013 as record ledgers covering records from 1822 to 1958 were digitally preserved. Many of these proceedings date years before the American Civil War and the outlaw Jesse and Frank James' era. Digitization of records has proven to be an effective way to save office space and allow staff to add more data to the Recorder's Office's ever growing database.
Our earliest records, which start in 1822, were hand-recorded in books until 1986, at which time all document information was then entered into an automated database. Our office records an average of 150 to 350 documents per day, therefore the implementation of our new automated system is essential in helping us provide the public with the highest quality performance and to do so in the most efficient manner possible.
The Recorder of Deeds is responsible for recording many types of documents for public viewing, including
- Real Estate Deeds
- Subdivision Plats
- Power of Attorneys
- Tax Liens
- Uniform Commercial Code Documents (real estate only)
- Military Discharges
- Marriage Licenses