The County Clerk's office emphasizes serving the citizens of Clay County with integrity, responsibility, and efficiency.


The duties of the County Clerk include:

  • Maintaining complete and accurate records of the County Commission
  • Collecting fees and issuing licenses (liquor, amusement & firework, auctioneer, wrecking & towing)
  • Swearing in notaries
  • Processing accounts payable
  • Notarizing documents
  • Performing secretarial duties for the Board of Equalization (BOE)
  • Billing railroad and utility companies in Clay County
  • Certifying levy rates
  • 2021 Clay County Tax Levy Table - Click Here

** Click Here for Steps to Find the Tax Area Number for the Tax Levy Amounts


The Clay County Clerk's Office is responsible for issuing a variety of permits. If you need to apply for a license, please review the process and requirements below:





The County Clerk is responsible for the local processing of notary public commissions.

Applicants must first apply with the Missouri Secretary of States Office, Commissions Division

PLEASE NOTE: In order to mitigate the spread of COVID-19, Notary Commissions and other services provided by the County Clerk's Office will be by appointment only. Contact the Clerk's office at 
(816) 407-3570.




Once approved by the state the applicant needs to obtain a surety bond. The bond then MUST BE REMITTED to and verified by the clerk's office in order for the applicant to receive his/her oath and commission.  The bond will be submitted to the Secretary of State Office of Commissions to show completion and receipt of oath.

Requirements at time of Oath
Clay County Clerk Fee of $10.00
$10,000 Insurance Bond (to remit at the time of oath)


Office Staff

Sandy Baldwin County Clerk (816) 407-3572 E-mail
Stacey Tingle Chief Deputy Clerk (816) 407-3575 E-mail
Penny Banhart Deputy Clerk (816) 407-3574 E-mail
Wendy Herman Deputy Clerk (816) 407-3576 E-mail



Clay County, Mo.

Office Locations & Hours

Contact Us

Clay County Clerk
Sandy Baldwin

Clay County Courthouse
1 Courthouse Square
Liberty, Missouri 64068
Phone: (816) 407-3570
Fax: (816) 407-3581