Current Bids & RFP's
This website contains bid solicitations and related information for purchases which are processed by the Clay County Purchasing Department.
It shall be the bidder's responsibility to ask questions, request changes or clarification, or otherwise advise the Purchasing Department if any language, specifications or requirements of a bid solicitation appear to be ambiguous, contradictory, and/or arbitrary, or appear to inadvertently restrict or limit the requirements stated in the bid document to a single source. Any and all communication from bidders regarding specifications, requirements, competitive proposal process, etc., must be directed to the buyer from the Purchasing Department, unless the bid solicitation specifically refers the bidder to another contact. Such e-mail, fax, or phone communication should be received at least ten (10) calendar days prior to the official proposal closing date.
Print or type the bid solicitation IFB/RFP Number, IFB/RFP Title and Return Due Date (also referred to as “Closing Date”) on the lower left hand corner of the envelope or package. Delivered sealed proposals must be in Clay County Purchasing Department prior to the return closing date and time.
All proposals must be delivered to and time stamped in at the Commission Front Desk Reception area located at:
1 Courthouse Square, 3rd Floor, Commission Reception Desk, Liberty, MO 64068.
Proposals which are not received in the Purchasing Department prior to the official opening date and time shall be considered late, regardless of the degree of lateness, and normally will not be opened, unless extraordinary circumstances are involved. In such extraordinary cases, the bid/proposal must have been turned over to the physical control of an independent postal or courier service with promised delivery time prior to the time set for the opening of bids.
The Purchasing Department shall have the right to officially amend or cancel a bid solicitation after issuance. It shall be the sole responsibility of the bidder to monitor the Clay County Current Bidding Opportunities website. It shall also be the sole responsibility of the bidder to obtain the IFB/RFP solicitation document, any exhibits, attachments, and addendums thereto. Therefore, the bidder is cautioned to check the Current Bidding opportunities website prior to submitting the bid response, so as to ensure that a complete, up-to-date package including all addendum(s) and or additional information, is submitted. The bidder shall not be relieved of any responsibility for performance under any resulting contract due to the failure of the bidder to obtain copies of the solicitation, exhibits, attachments, and any addendums.
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