Recorder of Deeds

The Recorder of Deeds is responsible for recording many types of documents including:

  • Real Estate Deeds
  • Subdivision Plats
  • Surveys
  • Powers of Attorney
  • Tax Liens (State and Federal)
  • Uniform Commercial Code Documents (real estate only)
  • Military Discharges
  • Marriage Licenses

This list is not exhaustive but shows the more commonly recorded items.

All documents recorded in our office are public record and are available to the public in office or online for searching and/or for copies. 

In order to view and print document images online, you are required to be a registered user and you must login to the Recorder of Deeds' online application system. We will continue to provide a "guest" login for limited access, but this will NOT provide access to document images.

Our website also offers web notifications. The Notification Service allows you to be notified when a document is recorded matching your pre-defined search criteria. Use the form to add or modify the desired search criteria. You will be notified via the email address you registered with if a matching document is recorded. 

Once registered for the online access you can set up automatic notifications specific to your pre-defined information. 

Note: For online access registration/web notification instructions, please go to the Online Search Access/Notifications/Privacy policy.


Our mission at the Recorder's office is to maintain a comprehensive set of public records according to the statutes of the State of Missouri while providing ease of access to these records, which contain public information. In an effort to continually accomplish this mission, a state-of-the-art automated system has been implemented so that documents are scanned and preserved electronically upon their presentation to the office. This system makes most records readily available for viewing and speeds up the recording process.

Documents were hand recorded in books from 1822 until 1986 when an automated database was started. The Clay County Recorder's Office began digital imaging of daily records in August 1999. All documents from the inception of this office to the present will be digitized for preservation. We are also working on indexing all documents not currently accessible electronically so that these too can be searched online as soon as possible.

We hope to be of service to you. If you have any suggestions or complaints, please notify us at 816-407-3550.

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