Personal Property

According to MO State Statute 137.075 "Persons owning or holding tangible personal property on the 1st day of January shall be liable for taxes." Personal property includes all motor vehicles, motorcycles, recreational vehicles, trailers, boats, motors, mobile homes, aircraft, farm machinery, livestock, and grain.

The Assessor sends out assessment lists January 1 of each year. It is your responsibility to return that list to the Assessor's office by March 1, listing the taxable personal property you own as of January 1 of that year. Under state law, there is no provision for prorating taxes for a partial year, and you will be penalized if the form is not returned to the Assessor's office by March 1.

To qualify for a tax waiver in Missouri, you must meet one of the following requirements:

1. You are new to our state.
2. You are a former resident returning to Missouri from another State and no unpaid personal property taxes are due in Clay or any other Missouri County.
3. You lived in Clay County on January 1st of the previous year but you did not have any personal property titled in your name.

If you meet requirements number 1 or 2, you will need to bring your out-of-state title, application for title, or registration. If you do not have a vehicle that was registered in that state you must provide proof of residence in that state for January 1 of the previous year.

If you meet requirement number 3, you must bring the title or application for title in order to receive a tax waiver.

There is no fee for a tax waiver.

We need to verify the purchase date, and that the vehicle you are tagging is going to be licensed in your name before we issue the waiver. We also need to see the make, model, and vehicle identification number (VIN) to assess your vehicle properly.

There are two ways you can assess: Online or with a paper assessment. Both of these will be mailed to your address on record January 1 of each year. The online option will provide your account and pin number along with instructions on how to file online and the link to do so. The paper assessment form will have your address and property from the previous year pre-printed on the form. If there are changes to your address, please make those changes in the spaces provided. Even if you have moved out of Clay County, and your mail was forwarded please mail the list back to the Assessor's office informing us of this so that you may be removed from the tax rolls and avoid future mailings.

The property that is pre-printed on the list is the property that was on file for you the preceding year. For any property that has been disposed of you will need to draw a line through and provide the date disposed of. Below the list of pre-printed items are sections for you to list property that was acquired during the previous year. Be sure to fill the form out completely. Do not re-list a property that has been pre-printed for you. Should corrections need to be made to the pre-printed property lines item, make those corrections directly to them.

Both types of assessment must be accurately completed and returned to the Clay County Assessor's office before March 1 in order to avoid a late filing penalty.

Generally, leased vehicles are claimed by the leasing company and you are not directly responsible for the taxes. However, there are exceptions so you may want to check with your leasing company before listing a leased vehicle.

If you have further questions, please contact the Assessor's Office at 816-407-3520 or 816-407-3470.

If you bought your car after January 1 of this year, use last year's receipt. Property taxes are not owed on the new vehicle unless you owned it on January 1st. If you did own the vehicle on January 1 of last year and it is not listed on your receipt or is incorrect on your receipt or statement, please contact the Assessor's office.

Business Personal Property consists of every kind of property used by the business that is not real property. It must be movable without damage to itself or the real estate.

Any Business operating in Clay County as of January 1st of any year. This includes retail stores, distribution and manufacturer, professionals such as doctors, lawyers, and dentists. This would also include any home-based businesses.

You can use our online registration form or visit the County Assessor Page and print a Business Personal Property Registration Form, fill it out, and send it in or come into one of our two locations and do it in person.

Values can be obtained through our online assessment system using your account and pin number after June 1 of each year. If you have more than 10 accounts you may request a spreadsheet via Email.

Declarations are due March 1. Requests for an extension must be received by March 1 via email, and extensions can only be granted by April 1.

Yes, please use the fax number 816-407-3501.

Anything that is used for the business that is not considered inventory (for sale).

Examples: office fixtures, office equipment, displays, office furniture, signs, fax copy, machines, phones, file cabinets, office décor, computer equipment (including software), data processing equipment, tools, machinery, high-tech equipment (computer-driven), slot machines, robotics, construction equipment, etc.

The Modified Accelerated Cost Recovery System (MACRS) is the current tax depreciation system in the United States. Under this system, the capitalized cost (basis) of tangible property is recovered over a specified life by annual deductions for depreciation.

Informal Meetings

These are generally conducted between April 1 and May 1 by the Assessor's staff. Call 816-407-3500 between 8:30 am and 4:30 pm. Monday through Friday for an appointment.

Board of Equalization

Following informal hearings, taxpayers may appeal to three BOE members. Forms for making an application to appeal to the BOE are available at the county Clerk's office at 816-407-3570. Forms must be returned to the Clerk's Office no later than the second Monday in July.

State Tax Commission

Appeals must be received by the state tax commission by September 30th or within 30 days of the BOE decision. Taxpayers must first present an appeal to the BOE before continuing to the state tax commission.

Yes. The date of purchase listed on the application for title is the date you actually owned it regardless of when you picked it up.

You will need your two previous year's receipts. If you were assessed in another Missouri county, you may need to contact that county for a previous year's receipt. If you cannot locate your tax receipt for the appropriate year, please call the Collector's office at 816-407-3200 for additional information.

The amount of tax you owe is based on the vehicles owned on January 1 of that year. Regardless of whether you no longer own those vehicles or whether you have purchased new vehicles, your tax is based on the vehicles owned on January 1.

You have 30 days to obtain Missouri license plates and a Missouri’s driver license.

Yes. According to state law, your tax obligation is established on January 1. Even if you move out of state the next day, you are still obligated to pay Missouri taxes. State law makes no provisions for prorating your tax bill.

Missouri law states that you must claim your personal property in the county you resided in on January 1st. We would be happy to put you on our mailing list for the next year. Please contact our office at 816-407-3520 or fill out the Address Change Form.

Yes. The license bureau requires that anything titled in your name have a matching receipt (in your name) showing that taxes were paid on that vehicle.

Yes. Any vehicle titled in your name must be claimed regardless of condition.

The tax responsibility goes to the owner of the record on January 1. If the property is owned jointly and the court order dissolving the marriage does not address tax liability, both parties are jointly responsible for taxes. Neither party can obtain a statement of no taxes due until the tax liability is satisfied. If you are separated and not legally divorced we can not split the bill once it is made. We can separate the account for the next year. If you are legally divorced you will need to provide copies of the final divorce decree showing who is responsible for each vehicle and you must have a current address for each party.

The amount of tax you owe each year is based on the value of the vehicles you owned on January 1 of that year. The value of each vehicle is found by using a standard rate book. The assessed value of each vehicle can be found on your tax statement. State Statutes dictate that we use the October issue of the NADA book.

You are required to return your Assessment form to our office no later than March 1st of each year. If it is received later than March 1st you will be assessed a late filing penalty that is based on the total assessed value of your vehicles. The increments are as follows and are set by the State:

The amount of tax you owe is based on the value of your vehicles, not on the number of vehicles. It is common for a person with one expensive vehicle to owe more taxes than someone with several less expensive vehicles. Also, tax bills vary by taxing district because of levy differences.

MO State Statute 137.080

By law, personal property is divided into subclasses.

Classification and assessment ratios are set by the State Law and cannot be changed by the Assessor.

Missouri Revised Statute 137.115 requires that the Assessor reassess all real property every two years on January 1st, in the odd-numbered year. This value is carried forward to the even-numbered year except for new construction and property improvements.

The Assessor's Office is tasked to ensure that the tax burden is distributed equitably among all property owners. To accomplish this, Missouri Revised Statutes - Chapter 137, is followed when assessing all real property.

Re-assessment is the process that helps to validate that real property is valued at current market value. All real property in Clay County is valued with uniform and consistent procedures following Missouri Revised Statutes - Chapter 137. Over time the value of property changes due to market conditions, location, condition of the property, and other physical and economic factors. Some property values change more rapidly than others. Reassessment identifies changes in market value, along with property condition to determine current market value.

The Assessor's Office continually collects and researches sales and lease data, income and expense data, along with other market factors when appraising the current market value of the real property. An important point to remember is that the Assessor Office does not create market value; it analyzes the transactions of buyers and sellers to help determine property values during the reassessment process. It is buyers and sellers that determine the levels of property value with arm's length sales transactions in the marketplace. Collected sales data is used to determine your property's current market value.

Once appraised values have been calculated based on information gathered by appraisers, the values are analyzed to determine how accurate and equitable they are. The Assessor's Office staff compares assessments to sales prices to determine ratios, which are then used to measure the level and uniformity of assessments. Sales ratio studies by neighborhood, type of property, and other criteria are performed regularly to assure uniformity of values.

Market value, true market value in money, and appraised value have the same meaning under Missouri law. A simple definition of market value is the price the property would bring when offered for sale by a person who is willing but not obligated to sell and it is bought by a person who is willing to purchase it but who is not forced to do so.

Foreclosure sales of real property are typically not considered a true arm’s length transaction, mainly for two reasons: 1) Seller motivation (do I have to sell to stop a foreclosure action or a bank-owned property) when selling a foreclosure property is much different than a typical sale. 2) The physical condition of a foreclosure property is usually poor. Normally a foreclosure property will require extensive repairs to become salable. Foreclosure properties affect market value by forcing competing properties to adjust asking prices. Current sale data shows that real property not under duress to sell may have a longer marketing period but sells for a much higher value than a distressed foreclosure sale.

Market value is the appraised value of your property as of January 1st. The assessed value is calculated by multiplying the property market value, based on classification, by the correct assessment ratio. Classifications: Agricultural - 12%, Residential - 19%, Commercial - 32%.

The assessed value of your property is used to determine your portion of real estate taxes paid to support local school and government services. It is important to you and to our office that your assessed valuation is accurate.

The amount of real estate taxes paid in Clay County is determined by local taxing authorities such as school, fire, library, hospital, and road districts, along with city and county taxing authorities. This is why it is important to be aware of any proposed changes in spending by your local schools or governments.

The Change of Value Notice displays the previous market value and current market value by the calendar year.

Mobile homes are assessed from the previous year's October issue of the NADA book, and assessed at 19% per the State of Missouri.

Mobile homes are assessed similarly to vehicles in the fact that it is based on who owned the mobile home on January 1st, where the mobile home was located, the year, and the make of the mobile home.

Mobile homes differ from vehicles in the fact that they are claimed where they are located and not where the owner is located. Also, the total square footage is taken into consideration when figuring the assessed value.

Per Section 137.092, RsMo the mobile home parks are responsible for rendering the mobile homes and owners located within the park to the Assessor's office every year. So, even if you don't claim it on your personal list, it may still be added based on the report that we receive from your park.

Mobile homes are only considered real estate if they are permanently affixed to a permanent foundation. If that is the case, you will need to make sure to contact Clay County.

More than likely, we did not receive your personal assessment list, but the mobile home was rendered to us by the park. When that happens, we do not assess the vehicles until the taxpayer either sends in their personal assessment list or comes in to one of our locations to be assessed.

Until we are informed by the park or the taxpayer, whoever's name is on the title or the purchasing agreement for the mobile home will be the person responsible for the taxes.

It should state in your rental agreement who is responsible for the taxes. If it is a 'rent to own' agreement, you may be responsible. Make sure to check your agreement or contact whomever you are renting from.

Aircraft are assessed based on year, make, model number, and hours flown the previous year. We use the spring issue of the Aircraft Bluebook per the State of Missouri.

Aircraft is considered historic when it is 25 years or older and flown under 200 hours in a year.

Kit planes are always assessed at the historic aircraft percentage based on the purchase price of the kit, purchase amount for additional parts, and number of labor hours.

Yes, the aircraft will still need to be assessed even if it is in parts. It will be assessed at the historic percentage based on the total purchase amount.

Aircraft is eligible to be assessed by the State of Missouri if it is used for commercial purposes and has a gross take-off weight of over 3,000 pounds.

If your aircraft meets those standards, you can learn more on the STC Website.

If you choose to have your aircraft assessed by the state, you will need to make sure to inform Clay County.

You will need the title or registration to the vehicle, proof of insurance, a Missouri State Inspection Certificate, and a tax waiver from the Clay County Assessor’s office.

You will need the title or registration to the vehicle, proof of insurance, a Missouri State Inspection Certificate, and a copy of the tax receipt showing paid taxes from the county where you were a resident on January 1 of the previous year. If you have two-year tags on your vehicle, the license office will require the previous two years tax receipts.

If you are a new resident of Clay County as of January 1, you need to contact the Clay County Assessor's office so that an assessment list may be mailed to you prior to March 1. If you become a Clay County resident after January 1, you will need to notify the county assessor's office that you moved from with your new address so they know where to send the bill for that year and contact the Clay County Assessor's office to be mailed a list for the following year. Taxpayers already on the tax rolls may fill out their assessment forms online (January 2 through April 30), whereas all taxpayers can download a current assessment list, print and fill it out at home, and send it to our office. Remember, you pay taxes to whichever county you lived in on January 1.

If you move from one address in Clay County to another address in Clay County, please fill out the Address Change Form or contact the Assessor’s office with your new address.

If you move out of Clay County, please fill out the Address Change Form or contact the Assessor’s office with your new address.  If moving to another county in Missouri you will need to notify that county’s assessor’s office of your residence there.

Tax levies and taxes increase due to increased costs of school and government services. The Assessor is tasked to value property at its current market value as of January 1st. As the cost of schools and government increases, so do your taxes. An increase in your tax bill can be the result of an increase in your tax levy, an increase in your property assessment, a combination of tax levy and reassessment, or new construction on your property.

A tax levy is a number determined by a taxing authority such as a school district used in calculating, from the assessed value, the amount owed to that taxing authority for that tax year. As government services and costs increase, levies and taxes have to be raised to pay for these services.

School Districts, Fire Districts, Ambulance Districts, Road Districts, Water Districts, Hospital Districts, Library Districts, Junior College along with City and County Districts. Your property location determines which districts receive your tax dollars.